What Does a Transaction Coordinator Do?
A Behind-the-Scenes Look at Real Estate Success
If you're a real estate agent juggling showings, offers, negotiations, marketing, and follow-ups, you already know this business can feel like a constant race against the clock. What if you didn’t have to do it all? That’s where a Transaction Coordinator (TC) comes in—a powerful, behind-the-scenes partner who helps you move from contract to close without missing a beat.
Whether you're new to real estate or simply looking to streamline your workflow, understanding the role of a Transaction Coordinator could be the best business move you make this year.
#1 What Is a Transaction Coordinator?
A Transaction Coordinator is a real estate professional who manages the administrative details of a real estate transaction once the contract is executed. From contract to close, they ensure that every deadline is met, every document is filed, and every party stays in the loop.
Think of a TC as the operations manager of your transaction. They don’t sell homes, negotiate deals, or meet clients face-to-face—but they make sure the deals get done smoothly and compliantly.
How a Transaction Coordinator Supports Agents
Here’s a high-level look at how a TC steps in the moment a contract is executed:
1. CONTRACT REVIEW & COMPLIANCE
Your TC will review the executed contract for missing signatures, errors, or compliance issues. They double-check timelines and make sure all parties are working with accurate, complete information.
2. COMMUNICATION HUB
Transaction Coordinators communicate with title companies, lenders, other agents, and your clients. They ensure everyone knows what’s next, when it’s due, and what to expect—so you’re not stuck fielding dozens of status update emails each day.
3. DEADLINE TRACKING
From the option period to financing approval, survey deadlines to closing dates, your TC tracks every milestone. If something’s coming up, you’ll know—before it becomes a problem.
4. DOCUMENT MANAGEMENT
A TC collects, organizes, and submits all necessary documents to your brokerage’s compliance system. They handle amendments, disclosures, receipts for earnest/option money, and more.
5. CLIENT EXPERIENCE
Your TC helps maintain a professional, consistent client experience. Timely reminders, clean documents, and structured communication help your clients feel informed and cared for—without you having to do it all yourself.
What a TC Doesn’t Do
While Transaction Coordinators are experts at document management and process coordination, it’s important to understand their boundaries:
TCs do not negotiate on your behalf.
TCs do not provide legal advice.
TCs do not handle marketing or lead generation.
In Texas, for example, TCs can draft amendments and addendums at the agent’s direction, but they may not suggest or negotiate the terms of those documents.
Why Agents Love Working with a Transaction Coordinator
✅ Time Savings: Focus on showings, offers, and lead generation—not paperwork.
✅ Stress Reduction: No more scrambling to meet deadlines or chase down documents.
✅ Professionalism: Deliver a white-glove experience to your clients.
✅ Scalability: Close more deals without hiring staff.
Read all of our client reviews here.
Final Thoughts: A Smart Investment in Your Growth
If you’re serious about growing your business and providing excellent service without burning out, a Transaction Coordinator is one of the best investments you can make. They may be behind the scenes—but their impact is front and center.
Interested in partnering with a Transaction Coordinator?
We’d love to help you streamline your deals and scale your success. Contact us today to learn more about our TC packages.